- Name Search and Reservation:
- Use the SSM e-Service to conduct a name search.
- Ensure the name does not include prohibited words such as “Royal” or any confusing abbreviations like “ABC” if it has a specific meaning. It should not infringe on trademarks or be identical to existing companies.
- Prepare Required Documents:
- Directors and shareholders must prepare identification documents (MyKad for Malaysians, passports for foreigners).
- Directors need to sign a consent form to act as a director, to prevent misuse of identity.
- Prepare a proof of initial share capital (over RM1,000) like a bank deposit slip.
- Decide on a Business Structure:
- At least one director and one shareholder (both can be the same person), and both must be 18 years old and above, not bankrupt, and have not been convicted for any malpractices.
- Decide on the share structure and capital.
Registration Process
- Appoint a Company Secretary:
- A licensed company secretary must be appointed within 30 days of incorporation. This secretary will usually handle the submission of documents to SSM.
- The registered address of the company, often the company secretary’s office, will be where all official documents are kept.
- Submission of Documents:
- Application for registration name and a copy of the reservation approval for the name can be reserved for 30days upon approval .
- Declaration of compliance
- An original copy of section 201 (Declaration by Director) and section 58 (Company Directors, Secretaries, and Managers).
- A copy of the identity documents for directors and shareholders.
- Address, email, and telephone number of the business, along with a brief description of the business activities.
- Pay Registration Fees:
- Pay the required fees based on your company’s share capital. Details of the payment can usually be made through the SSM e-service portal.
- Issuance of Incorporation Certificate:
- Once approved, SSM will issue a Certificate of Incorporation. This certificate is crucial as it officially recognizes the company as a legal entity.
After Registration
- Ensure Sdn Bhd company compliance with Malaysian business laws and regulations, including tax registration, Employees Provident Fund (EPF), and Social Security Organisation (SOCSO).
- Regularly update company details with SSM and comply with annual reporting requirements.
Important Notes
- It’s advisable to check the latest regulations or consult a professional company secretary in Malaysia for the most current guidelines and advice.
- The process and documents mentioned are based on a general scenario and may vary depending on specific circumstances or changes in law.
By carefully following these steps and ensuring all documents are correctly prepared, you can smoothly navigate the process of registering a Sdn Bhd in Malaysia.