Share transmission is a critical process in any business operations, demanding a strategic approach from companies. Triggered by events like a shareholder’s demise or insolvency, it requires seamless coordination among various professional services.


The process typically commences with the submission of the deceased shareholder’s death certificate or proof of insolvency. The company’s board of directors, in collaboration with tax professionals, plays a key role in passing a resolution that acknowledges the transmission and evaluates potential tax implications. The intricate intersection of tax considerations ensures that the process aligns with legal requirements while optimizing tax efficiency.


Simultaneously, the company secretary takes charge of navigating the regulatory environment. Compliance with the Companies Act 2016 is central, and the company secretary oversees the documentation process, working together with legal professionals to gather required documentation such as letters of administration or probate from rightful heirs or legal representatives.


Accounting services are crucial in this process, ensuring meticulous updates to the company’s financial records to accurately reflect changes in share ownership. The audit team further strengthens the process by verifying the financial accuracy of the transmitted shares, adding an additional layer of assurance.


Prompt communication and collaboration across these professional domains are essential. Companies must ensure timely updates to the Suruhanjaya Syarikat Malaysia (SSM) to maintain accuracy in public records. This strategic integration of tax, audit, company secretary, and accounting services not only facilitates a smooth share transmission process but also ensures the highest standards of corporate governance are met. By adopting a holistic and proactive approach, companies can navigate share transmission with professionalism, contributing to the overall stability and transparency of the business environment.