For businesses in Malaysia, knowing about corporate secretarial services is crucial to stay compliant with the Companies Act 2016 and other rules. Whether you are starting a new Sdn Bhd or managing an established company, questions about corporate secretarial services often come up. Here, we answer the most common questions clients ask.
1. What Does a Corporate Secretary Do?
A corporate secretary helps your company follow the law and meet official requirements. They maintain statutory registers, file annual returns with the Companies Commission of Malaysia (SSM), prepare board resolutions, and advise on corporate governance. In short, they keep your company on the right legal track and prevent problems that could disrupt operations.
2. Is a Company Required to Appoint a Corporate Secretary?
Yes. Malaysian law requires every Sdn Bhd to appoint at least one licensed company secretary within 30 days of incorporation. If a company fails to do this, it can face fines and other penalties. The secretary also acts as the main contact between your company and regulators, making their role essential for legal compliance.
3. Can a Director Serve as a Corporate Secretary?
No. Directors handle strategic and operational decisions, but the law requires that the corporate secretary be a licensed professional. They must hold recognized qualifications and be registered with SSM. This ensures that filings and corporate governance matters are handled by someone trained and experienced.
4. How Much Do Corporate Secretarial Services Cost?
Costs vary depending on the service package and your company’s structure. Standard packages usually include annual filings, preparation of minutes and resolutions, and advice on compliance. Some providers offer extra services such as AGM management, XBRL filings, or payroll support. Discuss your company’s needs with your provider to get an accurate quote.
5. What Are the Benefits of Hiring a Professional Corporate Secretary?
A licensed corporate secretary keeps your company compliant with SSM rules, avoids fines, and reduces the administrative load on directors. They also provide advice on governance, help with company restructuring, and support smooth audits. For startups, outsourcing secretarial duties saves time and allows founders to focus on growing the business.
6. How Often Should Companies Update Their Registers and Records?
Companies must maintain accurate and current statutory registers, including registers of members, directors, and secretaries. They should file annual returns and update shareholdings or directorships promptly with SSM. A professional corporate secretary ensures that these updates happen on time, reducing the risk of penalties.
7. How Do I Choose the Right Corporate Secretary?
Look for a secretary with experience, proper licensing, and comprehensive service coverage. Choose providers that offer clear communication, responsive support, and a proven track record with Sdn Bhd companies in Malaysia. Transparency in fees and scope of work is also important.
Conclusion
Corporate secretarial services are more than administrative support—they are key to compliance, governance, and smooth business operations. Understanding a secretary’s role and benefits helps business owners make informed decisions.
If you need a reliable corporate secretarial partner in Malaysia, Consistant Info Sdn Bhd has over 18 years of experience helping companies of all sizes. Our team ensures compliance, timely filings, and expert advice, letting you focus on growing your business. Contact us today at +60 11-2611 1773 to learn how we can help your company.